Youth participants and parents will be provided a student handbook and a parent handbook prior to the start of our program. These handbooks provide detailed information about our program and may include more detailed or updated versions of the policies that are included below.
We expect participants and their parents will review these handbooks before our program begins and to keep them as a resource.
Participants and parents must sign required permission forms before participants are allowed to check in.
A nonrefundable deposit of $40 is due at the time of registration to hold a spot in one of our classes. How to Pay Only the Deposit at Registration If you are registering after June 10, please pay the full fee at registration.
Registrations after June 10 include a $30 late registration fee.
All workshop fees must be paid before a participant is allowed to take part in our programming. If your school has said it will pay for part or all of the registration fee, please verify payment with your adviser and/or school office before the start of the program.
Participants who owe a balance may pay by cash, money order, cashier’s check or credit card. We will reserve the right to decline personal checks after July 1. Payments by credit card can be made at https://mipamsu.org/payment
Bounced checks will be assessed a $30 service fee and the participant will be removed from registration until a credit card payment, money order or cashier’s check for the registration amount plus the service fee has been received.
We will give full refunds until July 1, minus a $40 handling fee. After July 1, refunds of 50 percent are available if cancellations are received at least 24 hours prior to the first meeting of the course. If for some reason you cannot come to the workshop, you can transfer your registration to another person.
There will be no refunds for no-shows or those who do not complete the program for any reason, including any participant who is removed from our program for violating our rules.
If we cancel a workshop course, participants will have the option to transfer to another course or to receive a full refund.
Online Safety Information and Resources for Participants and Parents/Guardians
We encourage parents, guardians, and participants to educate themselves on safety and security tips when engaging in online learning activities. Below are some resources that may be helpful:
- Protecting Kids Online- Federal Trade Commission, Consumer Information: This website provides information about promoting safe and responsible decisions to help reduce online risks for children.
- Keeping Children Safe Online- The United States Department of Justice: This website provides tips for protecting children during online activities, informational videos for parents and children, and additional informational resources related to online child safety.
- Prevent Cyberbullying- Stopbullying.gov: This website provides information about preventing, identifying, and responding to cyberbullying.
Special Needs & Accommodations
MIPA and MSU are committed to providing equal opportunity for participation in all programs, services and activities. Accommodations for persons with disabilities may be requested by contacting Jeremy Steele, MIPA executive director, at 517-353-6761 or [email protected] at least 10 business days prior to the start of our program so that we have time to make necessary arrangements. Requests received after this date will be honored whenever possible. More information about disability inclusion services at MSU can be found at https://www.rcpd.msu.edu/services/accommodations.
Notification Procedures for Emergency Situations
In the instance of a medical or behavioral incident or emergency, program staff will contact the participant’s parent(s), guardian(s), or other emergency contact(s). Program staff will call all listed phone numbers on file until contact is made with at least one of the adults listed on the participant’s registration materials. If emergency responders need to make contact with the participant, program staff will make every reasonable attempt to notify parent(s), guardian(s), and/or other emergency contact(s) as immediately as possible.
Failure to follow the program rules may result in implementation of disciplinary action, which may mean removal from the program.
Participants and parents must sign required permission forms before participants are allowed to check in.
This list of rules is not all-inclusive. MIPA reserves the right to take any reasonable actions necessary to address health or safety issues during our program.
Program rules and expectations will be reviewed during an orientation for participants. Participants are expected to abide by all MIPA rules and university regulations. Participants who violate these rules and regulations may be removed from our program.
Participants are expected to attend all instructional sessions and required meetings. Attendance will be taken and may be reported to parents and your media program adviser if your registration is sponsored by the school.
Please contact your instructor or the MIPA workshop hotline in advance if you are unable to attend a required session or activity. Otherwise, a workshop staff member may call you and your parents to inquire about your whereabouts.
Safety & Security
Participants must abide by all local laws, MIPA program rules and university regulations and may be removed from the program for violation of such rules. Participants who are dismissed from the program will lose access to all online program materials immediately.
- Participants may not possess or use alcohol, tobacco, marijuana, illegal drugs, fireworks, guns or weapons during our program. These items should not be brought to any online program activity, regardless of the age of the participant.
- Violence of any kind will not be tolerated.
- Theft of property, regardless of the owner, will not be tolerated.
- Inappropriate sexual behavior, including sexual harassment, sexual abuse, and intimate physical/sexual contact, will not be tolerated.
- MSU’s policy on Relationship Violence and Sexual Misconduct can be accessed at https://www.hr.msu.edu/documents/uwidepolproc/RVSMPolicy.pdf. MIPA follows this policy.
- Any violation of MSU’s Anti-Discrimination Policy will not be tolerated.
- You can view this policy at https://hr.msu.edu/policies-procedures/university-wide/ADP_policy.html.
- Hazing and bullying (including, but not limited to physical, verbal or cyber-bullying) will not be tolerated.
- Misuse or damage of university, MIPA or others’ personal property is prohibited. Participants may be financially responsible for damage or misuse of university, MIPA or others’ property.
- Michigan State University prohibits the inappropriate use of cameras, imaging and other digital recording devices, including camera, imaging and other digital recording applications on smartphones and mobile devices, in showers, restrooms, locker rooms and other areas where privacy is expected by participants.
Online Learning & Safety Practices
- Participants should use a neutral background (blank wall, digital background, limited exposure of private spaces) for any live online sessions.
- The goal is to limit views of the home in the interest of privacy and security.
- This also helps eliminate unintended distractions by activities in the background.
- Participants may not share inappropriate content through files, images, videos, chat, audio or other features of the digital instruction platform
- Participants may not screen shot or record other participants’ images, information or participation contributions during the program.
- Participants may not record interactions with other participants through online instruction platforms.
- MIPA may record online instructional activities for limited use within our program (for example, as a resource for program participants to review instructions or to view missed sessions). We will not record all instructional activities. Participants will be notified if a session is being recorded.
- When creating an online profile for the instruction platform or any other online account, limit the information that is shared.
- For example, just because the platform asks for your address does not mean that you have to provide your actual personal address.
- If a picture is required, the picture provided should be neutral and appropriate.
- Do not share personal information in the virtual meeting.
- Anyone receiving threatening or inappropriate chat messages should immediately report it to a trusted adult.
- In the interest of safety, do not share links, passwords, or other program login information with anyone outside of the program.
- Unauthorized access and disruptive behavior during video conference sessions is prohibited.
- Participants should have their cameras on and be dressed appropriately for all live online instructional activities. Focus on the course meeting and reduce or eliminate outside distractions, including cell phones and social media. This shows respect for the instructor and for other participants.
- Participants should have a quiet place where they can engage in live online learning activities. While we do not require parents to be present, we encourage parents to monitor online learning activities in a non-disruptive way.
Statement on unauthorized access and disruptive behavior during video conference sessions (ie, “Zoom bombing”)
- MSU prohibits “Zoom Bombing” and similar disruptive behaviors.
- Definition: “Zoom Bombing” is the act of accessing Zoom or other video conference sessions without authorization.
- Appropriate consequences, including but not limited to dismissal from the program may apply to anyone who:
- Violates program safety and security rules;
- Contributes to “Zoom Bombing” or other similar disruptions; and/or
- Shares program links, passwords or other program login information with individuals outside of the program.
Media Work: Interviews and Images
Participants’ rights and responsibilities related to their image and likeness are detailed in the Media Release Form parents or guardians (or the participant if age 18 or older) are asked to sign prior to the start of our program.
As this is a journalism workshop, participants may be asked to be interviewed, photographed or videotaped during our program. It is a standard of journalism that people who appear in such news coverage are identified by name. Most of the situations are voluntary. Journalists, MIPA staff and MSU staff normally honor requests that they refrain from including minors in their work, even when they may have a legal right to take photographs or record video (such as in public places).
Interviews, photographs and video and audio recordings should happen in public spaces, consistent with MSU’s policy on the use of camera and recording devices.
If you have a concern related to media coverage, please contact the MIPA office so that we can explore solutions with you. We’re committed to protecting our participants as we encourage them to responsibly practice their First Amendment rights as young journalists.
Information About MSU Policies Related to Title IX
The MSU Anti-Discrimination Policy and Relationship Violence and Sexual Misconduct Policy apply to all MSU students, employees, or third-party community members, including youth program participants.
Consistent with Title IX, MSU’s Relationship Violence and Sexual Misconduct Policy and Anti-Discrimination Policy expressly prohibit discrimination on the basis of sex. The Relationship Violence and Sexual Misconduct Policy provides a procedure for reporting and resolving complaints of sex discrimination (including sexual harassment and sexual assault), which applies to youth program participants.
What is Title IX?
Title IX of the Education Amendments of 1972 prohibits discrimination on the basis of sex in any education program or activity that receives federal funding.
Discrimination on the basis of sex includes:
- Excluding, separating, denying benefits to, or otherwise treating a person differently on the basis of sex
- Sexual harassment
- Sexual assault
MSU Title IX Coordinator
MSU’s Title IX Coordinator oversees the University’s compliance with Title IX, including its complaint procedures, and is available to meet with youth program participants about matters involving sex discrimination.
Associate Vice President
Office for Civil Rights and Title IX Education and Compliance
4 Olds Hall
East Lansing, MI 48824
Phone: (517) 884-0610
Reporting Procedures and Resources
All individuals are encouraged to promptly report possible violations of MSU’s Anti-Discrimination Policy and Relationship Violence and Sexual Misconduct Policy to MSU’s Office of Institutional Equity (OIE), law enforcement, or both. OIE is responsible for receiving and processing complaints of sex discrimination (including sexual harassment, sexual assault and sexual violence), which may involve an investigation. If a person is unsure about reporting and would like assistance in understanding the options, they may contact a Confidential Resource. A list of these resources is available at https://poe.msu.edu/resources/survivor-resources.html. A list of these resources specifically available for youth is available at https://youthprograms.msu.edu/reporting/index.html.
Report to the Office of Institutional Equity (OIE) by completing the online Public Incident Reporting Form or by calling, emailing, or visiting the OIE office.
Contact the MSU Police (or your local law enforcement) for assistance in filing a criminal complaint and preserving physical evidence.
MSU Police Department
Address: 1120 Red Cedar Rd., East Lansing, MI 48824
Emergencies: call 9-1-1
Non-Emergency Line: 517-355-2221
MIPA strives to provide a safe and welcoming environment for all participants, staff and guests, who should be able to work, learn and live in an environment free of harassment. MIPA follows Michigan State University’s Anti-Discrimination Policy.
The University Anti-Discrimination Policy (ADP) states expectations for institutional and individual conduct. A detailed description of the ADP can be found at https://hr.msu.edu/policies-procedures/university-wide/ADP_policy.html.
The ADP User’s Manual provides further discussion of the definitions of behaviors prohibited by the ADP as well as the relationship between the First Amendment and complaints of harassment/discrimination; the ADP User’s Manual can be found at https://oie.msu.edu/_assets/documents/adp-users-manual—updated-15.07.24.pdf.
Protocol for addressing bias incidents, acts of prohibited discrimination/harassment and hate crimes can be found at https://oie.msu.edu/_assets/documents/bias-incident-reporting-protocols-17.08.01.pdf.
Procedures for Reponding to Behaviors that Violated Policies
If a participant is involved with an incident that violates university and/or program policy, program staff will speak with everyone involved to gain understanding of what occurred and may contact listed parent(s), guardian(s), and/or other emergency contact(s) of both the participants responsible for the policy violation and the participants directly affected by the incident. In the instance that participants have violated university and program policies, program staff will connect with the appropriate MSU supervisors and/or authorities to determine the best course of action to resolve the situation, including whether the participant(s) responsible for the policy violation must be removed from the program.
Depending on the seriousness of a violation, disciplinary action may include verbal warnings, detention, inability to participate in organized activities/programming and/or dismissal from the program. Participants who develop a pattern or history of violations may be dismissed from the program.
MIPA personnel will immediately remove a participant from our program for any action that endangers the health or safety of the participant, other program participants, workshop staff or any other person. This includes, but is not limited to, violence of any kind, bullying, harassment and the violation of any university rule designed to protect health and safety.
If it has been determined that a participant’s behavior violates university and/or program policies and requires early dismissal from the program, program staff will make contact with the participant’s approved adult contacts. The program fee will not be refunded.
If a participant is attending the MIPA program as part of a school-sponsored activity (such as participating in school-sponsored student media), a letter to the media adviser or other school officials may follow any disciplinary action.
If it is suspected that a crime may have occurred, program staff will immediately stop investigating, contact MSU Police, and follow the lead of MSU Police investigators. Should police or emergency response professionals need to make contact with a participant, program staff will make every reasonable attempt to notify the appropriate parent(s), guardian(s), and/or other emergency contact(s) as immediately as possible.
If an allegation of inappropriate conduct including but not limited to abuse, neglect, assault, harassment, sexual assault, sexual abuse, sexual harassment, child pornography, furnishing alcohol, drugs, and/or sexual materials to a minor, and violations of the University’s anti-discrimination policy is made against an adult participating in a youth program, including program staff/volunteers, the accused adult will be removed from any further participation in MSU youth programs and activities covered by the MSU Operational Requirements for Conducting University Youth Programs until such allegation has been satisfactorily resolved. Adults may not retaliate against minors, families, parents, guardians, and staff/volunteers who report allegations of inappropriate conduct.
Limits to Confidentiality
Participants and parents should be aware that MIPA staff and university employees, including workshop instructors, may not be able to maintain confidentiality when it conflicts with their responsibility to report certain issues to protect the health and safety of program participants, MSU community members and others. Essays, journals and other materials submitted to our instructors should not be considered confidential.
Workshop staff are required under Michigan State University policy and state law to report the following information to applicable university offices and/or law enforcement agencies:
- Suspected child abuse/neglect, even if this maltreatment happened in the past;
- Allegations of sexual assault or sexual harassment regardless of when or where an incident occurred; and
- Credible threats of harm to oneself or to others.
These reports may trigger contact from a campus or law enforcement official who will want to talk with the youth participant about the incident.
For additional resources, please visit https://youthprograms.msu.edu/parent-family/index.html