As a youth program affiliated with Michigan State University, MIPA follows university rules and procedures to help ensure the safety of our participants. You will be expected to represent your school in a fitting manner by following the rules of our programs. Failure to follow program rules may result in implementation of disciplinary action, which could result in your removal from the program.
Most of our events during the academic year are attended as school field trips. Advisers/teachers, chaperones and students should review the following items together to ensure that you understand them. It is understood that by the act of registering students for an event, advisers assume responsibility for their students’ behavior and well-being during a MIPA activity.
We have a separate set of policies for the MIPA Summer Journalism Workshop that are viewable here.
The rules and policies listed below are not all-inclusive. MIPA reserves the right to take any reasonable actions necessary to address health or safety issues to protect participants of our programs.
How to Contact MIPA
Information on how to contact the MIPA office and/or our event venues is below.
- MIPA main office at MSU: 517-353-6761
- MIPA Event Hotline: 517-258-0551 (We answer phone calls and texts to this number as we’re able to during our off-site events.)
- Lansing Center: 517-483-7400
- MSU Union: 517-355-3464
Open to the Public
Please note that MIPA events during the school year may be open to the general public and are held in facilities in which people not affiliated with our program may frequent.
Cancellations & Refunds
Cancellations must be received by the posted deadline to receive a refund — this includes all student registrations at the early discount rate.
Participants who register, do not cancel and do not appear at an event will not receive a refund. Participants who are sent home early for any reason will not receive a refund.
Chaperones
Students must be under the supervision of their adviser/teacher and/or other school-approved chaperones to attend MIPA programs during the school year (including the Fall Conference, One Day Workshop, Spring Awards and similar events). Chaperones should remain on site for the duration of the event to provide supervision of the students in their care. Chaperones who participate in event programming should pay a registration fee (this includes attending sessions or awards presentations), unless providing assistance to students with special needs. Please contact the MIPA office with questions.
Chaperones should recognize that they and their schools will be held liable for any damage to facilities incurred by students under their supervision.
Advisers and chaperones should create a system to monitor and ensure student participation in scheduled activities.
Special Needs & Accommodations
MIPA and MSU are committed to providing equal opportunity for participation in all programs, services and activities. Accommodations for persons with disabilities may be requested by contacting Jeremy Steele, MIPA executive director, at 517-353-6761 or mipa@msu.edu at least 10 business days prior to the start of our program so that we have time to make necessary arrangements. Requests received after this date will be honored whenever possible. More information about disability inclusion services at MSU can be found at https://www.rcpd.msu.edu/services/accommodations.
Professional aids and chaperones providing assistance to students with special needs do not need to pay registration fees, but should pay for meals or additional services.
Notification Procedures for Emergency Situations
Students are under the care and supervision of their school-approved advisers/teachers and chaperones at most MIPA events during the academic year.
Neither MIPA nor event facility staff can provide medical treatment. In the event of an emergency, call 9-1-1. Participants needing emergency medical care will be transported to a medical facility via ambulance. A basic first-aid kit is available on site for minor issues.
Advisers and chaperones should have a plan in place in the event of an emergency. Schools should have appropriate field trip permission forms and medical care authorization forms on file before participants attend a MIPA event. Students with a life-threatening allergy or health issue should carry prescribed medications or devices (such as an epi-pen or asthma inhaler) with them at all times during the program. MIPA does not store or administer medications.
In the instance of a medical or behavioral incident or emergency, program staff will contact the school-approved teachers or chaperones associated with the group’s event registration. Program staff will call all listed phone numbers on file until contact is made with at least one of the adults listed on the participant’s registration materials. If emergency responders need to make contact with the participant, MIPA staff will make every reasonable effort to assist advisers, chaperones and/or students in contacting their school, parents/guardians or other emergency contacts as immediately as possible.
Safety & Security
Participants must abide by all local laws, MIPA program rules and Michigan State University regulations and may be removed from the program for violation of such rules. Participants who are dismissed from online programs will lose access to all online program materials immediately.
- Participants may not possess or use alcohol, tobacco, marijuana, illegal drugs, fireworks, guns or weapons while participating in program activities. These items should not be brought to any in-person or online program activity, regardless of the age of the participant.
- Violence of any kind will not be tolerated.
- Theft of property, regardless of the owner, will not be tolerated.
- Inappropriate sexual behavior, including sexual harassment, sexual abuse, and intimate physical/sexual contact, will not be tolerated.
- MSU’s policy on Relationship Violence and Sexual Misconduct can be accessed at https://civilrights.msu.edu/policies/relationship-violence-and-sexual-misconduct-and-title-ix-policy.html. MIPA follows this policy.
- Any violation of MSU’s Anti-Discrimination Policy will not be tolerated.
- You can view this policy at https://hr.msu.edu/policies-procedures/university-wide/ADP_policy.html.
- Hazing and bullying (including, but not limited to physical, verbal or cyber-bullying) will not be tolerated.
- Disruption of MIPA programming or activities may result in disciplinary action, including dismissal.
- Misuse or damage of university, MIPA, conference facility or others’ personal property is prohibited. Participants may be financially responsible for damage or misuse of university, MIPA, conference facility or others’ property.
- Michigan State University policy prohibits the inappropriate use of cameras, imaging and other digital recording devices, including camera, imaging and other digital recording applications on smartphones and mobile devices, in showers, restrooms, locker rooms and other areas where privacy is expected by participants.
Participants or delegations who engage in any of these or any other behaviors that endanger the health, safety and well-being of event attendees may be sent home immediately at their own expense and all fees will be forfeited.
Students should attend scheduled activities. Advisers and chaperones should create a system to monitor and ensure student participation in scheduled activities.
When outside a MIPA event facility, travel in groups. Your personal safety is our concern. Please note that most MIPA events are open to the public.
Leaving the Event Venue
Youth participants should not leave the MIPA event venue without the permission of their adviser or chaperone.
Events held at the Lansing Center do not include lunch options for students on site. Information on nearby restaurants is provided to attendees. Advisers should discuss lunch expectations with students before arrival to our event.
Online Learning & Safety Practices
When participating in any online or remote MIPA activity:
- Participants should use a neutral background (blank wall, digital background, limited exposure of private spaces) for any live online sessions.
- The goal is to limit views of the home in the interest of privacy and security.
- This also helps eliminate unintended distractions by activities in the background.
- Participants may not share inappropriate content through files, images, videos, chat, audio or other features of the digital instruction platform
- Participants may not screen shot or record other participants’ images, information or participation contributions during the program.
- Participants may not record interactions with other participants through online instruction platforms.
- Participants may not record program sessions or presentations, which may be copyrighted or contain material protected by U.S. copyright law.
- MIPA may record online instructional activities, presentations or discussions for limited use within our program (for example, as a resource for cohort participants or MIPA member programs). We will not record all activities. Participants will be notified if a session is being recorded.
- When creating an online profile for the instruction platform or any other online account, limit the information that is shared.
- For example, just because the platform asks for your address does not mean that you have to provide your actual personal address.
- If a picture is required, the picture provided should be neutral and appropriate.
- Do not share personal information in the virtual meeting.
- Anyone receiving threatening or inappropriate chat messages should immediately report it to a trusted adult.
- In the interest of safety, do not share links, passwords, or other program login information with anyone outside of the program.
- MSU prohibits “Zoom Bombing” and similar disruptive behaviors.
- Student participants will not be shown on-camera during live, public sessions unless they are an official speaker. Student speakers during such sessions must have a media release form on file with MIPA signed by a parent or guardian (or the participant if age 18 or older).
- Participants should have a quiet place where they can engage in live online learning activities. While we do not require teachers or parents to be present, we encourage teachers and/or parents to monitor online learning activities in a non-disruptive way.
Statement on unauthorized access and disruptive behavior during video conference sessions (ie, “Zoom bombing”)
- MSU prohibits “Zoom Bombing” and similar disruptive behaviors.
- Definition: “Zoom Bombing” is the act of accessing Zoom or other video conference sessions without authorization.
- Appropriate consequences, including but not limited to dismissal from the program may apply to anyone who:
- Violates program safety and security rules;
- Contributes to “Zoom Bombing” or other similar disruptions; and/or
- Shares program links, passwords or other program login information with individuals outside of the program.
Information about MSU Policies Related to Title IX
The MSU Anti-Discrimination Policy and Relationship Violence and Sexual Misconduct Policy apply to all MSU students, employees, or third-party community members, including youth program participants.
Consistent with Title IX, MSU’s Relationship Violence and Sexual Misconduct Policy and Anti-Discrimination Policy expressly prohibit discrimination on the basis of sex. The Relationship Violence and Sexual Misconduct Policy provides a procedure for reporting and resolving complaints of sex discrimination (including sexual harassment and sexual assault), which applies to youth program participants.
What is Title IX?
Title IX of the Education Amendments of 1972 prohibits discrimination on the basis of sex in any education program or activity that receives federal funding.
Discrimination on the basis of sex includes:
- Excluding, separating, denying benefits to, or otherwise treating a person differently on the basis of sex
- Sexual harassment
- Sexual assault
MSU Title IX coordinator
MSU’s Title IX Coordinator oversees the University’s compliance with Title IX, including its complaint procedures, and is available to meet with youth program participants about matters involving sex discrimination.
Nicole Schmidtke
Acting Associate Vice President & Title IX Coordinator
Office for Civil Rights and Title IX Education and Compliance
408 W. Circle Drive
Olds Hall, Suite 105
East Lansing, MI 48824
Phone: 517-355-3960
Website: civilrights.msu.edu
Reporting procedures and resources
All individuals are encouraged to promptly report possible violations of MSU’s Anti-Discrimination Policy and Relationship Violence and Sexual Misconduct Policy to MSU’s Office of Institutional Equity (OIE), law enforcement, or both. OIE is responsible for receiving and processing complaints of sex discrimination (including sexual harassment, sexual assault and sexual violence), which may involve an investigation. If a person is unsure about reporting and would like assistance in understanding the options, they may contact a Confidential Resource. A list of these resources is available at https://poe.msu.edu/resources/survivor-resources.html. A list of these resources specifically available for youth is available at https://youthprograms.msu.edu/reporting/index.html.
Report to the Office of Institutional Equity (OIE) by completing the online Public Incident Reporting Form or by calling, emailing, or visiting the OIE office.
Address: 408 W. Circle Dr., Suite 4, Olds Hall, East Lansing, MI 48824
Phone: 517-353-3922
E-mail: oie@msu.edu
Online reporting: Public Incident Reporting Form
Contact the MSU Police (or your local law enforcement) for assistance in filing a criminal complaint and preserving physical evidence.
MSU Police Department
Address: 1120 Red Cedar Rd., East Lansing, MI 48824
Emergencies: call 9-1-1
Non-Emergency Line: 517-355-2221
Anti-Discrimination Policy
MIPA strives to provide a safe and welcoming environment for all participants, staff and guests, who should be able to work, learn and live in an environment free of harassment. MIPA follows Michigan State University’s Anti-Discrimination Policy.
The University Anti-Discrimination Policy (ADP) states expectations for institutional and individual conduct. A detailed description of the ADP can be found at https://hr.msu.edu/policies-procedures/university-wide/ADP_policy.html.
The ADP User’s Manual provides further discussion of the definitions of behaviors prohibited by the ADP as well as the relationship between the First Amendment and complaints of harassment/discrimination; the ADP User’s Manual can be found at https://civilrights.msu.edu/_assets/documents/ADP%20Users%20Manual%20-%20Updated%202020.02.171.pdf.
Protocol for addressing bias incidents, acts of prohibited discrimination/harassment and hate crimes can be found at https://oie.msu.edu/_assets/documents/bias-incident-reporting-protocols-17.08.01.pdf.
Procedures for Responding to Behaviors that Violate Policies
A security guard is on duty at MIPA events held at the Lansing Center.
If a participant is involved with an incident that violates university, venue and/or program policy, program staff will speak with everyone involved to gain understanding of what occurred and may contact listed parent(s), guardian(s), and/or other emergency contact(s) of both the participants responsible for the policy violation and the participants directly affected by the incident. In the instance that participants have violated university, venue and program policies, program staff will connect with the appropriate MSU supervisors and/or authorities to determine the best course of action to resolve the situation, including whether the participant(s) responsible for the policy violation must be removed from the program.
Depending on the seriousness of a violation, disciplinary action may include verbal warnings, detention, inability to participate in organized activities/programming and/or dismissal from the program. Participants who develop a pattern or history of violations may be dismissed from the program.
MIPA personnel will immediately remove a participant from our program for any action that endangers the health or safety of the participant, other program participants, workshop staff or any other person. This includes, but is not limited to, violence of any kind, bullying, harassment and the violation of any university rule designed to protect health and safety.
If it has been determined that a participant’s behavior violates university and/or program policies and requires early dismissal from the program, program staff will make contact with the participant’s approved adult contacts. The program fee will not be refunded.
If a participant is attending the MIPA program as part of a school-sponsored activity (such as participating in school-sponsored student media), a letter to the media adviser or other school officials may follow any disciplinary action.
If it is suspected that a crime may have occurred, program staff will immediately stop investigating, contact MSU Police, and follow the lead of MSU Police investigators. Should police or emergency response professionals need to make contact with a participant, program staff will make every reasonable attempt to notify the appropriate parent(s), guardian(s), and/or other emergency contact(s) as immediately as possible.
If an allegation of inappropriate conduct including but not limited to abuse, neglect, assault, harassment, sexual assault, sexual abuse, sexual harassment, child pornography, furnishing alcohol, drugs, and/or sexual materials to a minor, and violations of the University’s anti-discrimination policy is made against an adult participating in a youth program, including program staff/volunteers, the accused adult will be removed from any further participation in MSU youth programs and activities covered by the MSU Operational Requirements for Conducting University Youth Programs until such allegation has been satisfactorily resolved. Adults may not retaliate against minors, families, parents, guardians, and staff/volunteers who report allegations of inappropriate conduct.
Limits to Confidentiality
Participants and parents should be aware that MIPA staff, MIPA volunteers and Michigan State University employees, including session speakers, may not be able to maintain confidentiality when it conflicts with their responsibility to report certain issues to protect the health and safety of program participants, MSU community members and others. Essays, journals and other materials submitted to our staff or volunteers should not be considered confidential.
MIPA staff and volunteers are required under Michigan State University policy and state law to report the following information to applicable university offices and/or law enforcement agencies:
- Suspected child abuse/neglect, even if this maltreatment happened in the past;
- Allegations of sexual assault or sexual harassment regardless of when or where an incident occurred; and
- Credible threats of harm to oneself or to others.
These reports may trigger contact from a campus or law enforcement official who will want to talk with the youth participant about the incident.
For additional resources, please visit https://youthprograms.msu.edu/parent-family/index.html
Online Safety Information and Resources for Participants and Parents/Guardians
We encourage parents, guardians, and participants to educate themselves on safety and security tips when engaging in online learning activities. Below are some resources that may be helpful:
- Protecting Kids Online- Federal Trade Commission, Consumer Information: This website provides information about promoting safe and responsible decisions to help reduce online risks for children.
- Keeping Children Safe Online- The United States Department of Justice: This website provides tips for protecting children during online activities, informational videos for parents and children, and additional informational resources related to online child safety.
- Prevent Cyberbullying- Stopbullying.gov: This website provides information about preventing, identifying, and responding to cyberbullying.
Non-discrimination Policies
MIPA strives to provide a safe and welcoming environment for all participants, staff and guests, who should be able to work, learn and live in an environment free of harassment. MIPA follows Michigan State University’s Anti-Discrimination Policy.
The University Anti-Discrimination Policy (ADP) states expectations for institutional and individual conduct. A detailed description of the ADP can be found at https://hr.msu.edu/policies-procedures/university-wide/ADP_policy.html.
The ADP User’s Manual provides further discussion of the definitions of behaviors prohibited by the ADP as well as the relationship between the First Amendment and complaints of harassment/discrimination; the ADP User’s Manual can be found at https://oie.msu.edu/_assets/documents/adp-users-manual—updated-15.07.24.pdf.
Protocol for addressing bias incidents, acts of prohibited discrimination/harassment and hate crimes can be found at https://oie.msu.edu/_assets/documents/bias-incident-reporting-protocols-17.08.01.pdf.
Be Aware: Journalists Are Working Here!
Please be aware that participants at public events may be interviewed, photographed or videotaped for class assignments and/or as part of coverage of MIPA activities by our staff for promotional materials. The resulting work may be published for educational purposes and to promote MIPA and MSU activities. Cameras and other recording devices may not be used in private areas such as restrooms where privacy is expected.
Lost or Stolen Items
We will not be held responsible for lost or stolen items, such as cameras, cellphones, computers, etc. Please make sure you have adequate insurance coverage and that you keep valuables in your possession at all times. If you lose an item, you may contact the following for information on lost and found items:
- MIPA office: 517-353-6761
- Lansing Center: 517-483-7400
- MSU Union: 517-355-3464