We know you will have a great experience at MIPA events, but we do have some policies we need to enforce to make sure our activities are enjoyable and safe for everyone. (We have a separate set of policies for the MIPA Summer Journalism Workshop.)
Advisers, chaperones and students should review the following items together to ensure that you understand them. It is understood that by the act of registering students for an event, advisers assume responsibility for their students’ behavior and well-being during a MIPA activity.
How to Contact MIPA
Information on how to contact the MIPA office and/or our event venues is below.
MIPA office: 517-353-6761
Lansing Center: 517-483-7400
MSU Union: 517-355-3464
Open to the Public
Please note that MIPA events during the school year may be open to the general public and are held in facilities in which people not affiliated with our program may frequent.
Cancellations & Refunds
Cancellations must be received by the posted deadline to receive a refund — this includes all student registrations at the early discount rate.
Participants who register, do not cancel and do not appear at an event will not receive a refund. Participants who are sent home early for any reason will not receive a refund.
Students must be under the supervision of their adviser/teacher and/or other school-approved chaperones to attend MIPA programs during the school year (including the Fall Conference, One Day Workshop, Spring Awards and similar events). Chaperones should remain on site for the duration of the event to provide supervision of the students in their care. Chaperones who participate in event programming should pay a registration fee (this includes attending sessions or awards presentations), unless providing assistance to students with special needs. Please contact the MIPA office with questions.
Chaperones should recognize that they and their schools will be held liable for any damage to facilities incurred by students under their supervision.
Advisers and chaperones should create a system to monitor and ensure student participation in scheduled activities.
Special Needs & Accommodations
MIPA and MSU are committed to providing equal opportunity for participation in all programs, services and activities. Accommodations for persons with disabilities may be requested by contacting Jeremy Steele, MIPA executive director, at 517-353-6761 or [email protected] at least 10 business days prior to the start of our program so that we have time to make necessary arrangements. Requests received after this date will be honored whenever possible. More information about disability inclusion services at MSU can be found at https://www.rcpd.msu.edu/services/accommodations.
Professional aids and chaperones providing assistance to students with special needs do not need to pay registration fees, but should pay for meals or additional services.
Students are under the care and supervision of their school-approved advisers/teachers and chaperones. Neither MIPA nor event facility staff can provide medical treatment. In the event of an emergency, call 9-1-1. Participants needing emergency medical care will be transported to a medical facility via ambulance. A basic first-aid kit is available on site for minor issues.
Advisers and chaperones should have a plan in place in the event of an emergency. Schools should have appropriate field trip permission forms and medical care authorization forms on file before participants attend a MIPA event. Students with a life-threatening allergy or health issue should carry prescribed medications or devices (such as an epi-pen or asthma inhaler) with them at all times during the program. MIPA does not store or administer medications.
In the event of an emergency, MIPA staff will assist advisers, chaperones and/or students in contacting their school and/or parents for additional support.
Participants must abide by all local laws, MIPA program rules, facility rules and Michigan State University regulations and may be removed from the program for violation of such rules.
Participants or delegations who engage in any of these or any other behaviors that endanger the health, safety and well-being of event attendees may be sent home immediately at their own expense and all fees will be forfeited:
- Possession or use of alcohol, tobacco, marijuana, illegal drugs, fireworks, guns or weapons. Smoking and vaping are prohibited in all MIPA event facilities.
- Damage to university, conference facility or personal property. Participants, schools and parents will be financially responsible for such damage.
- Hazing and bullying (physical, verbal or cyber-bullying)
- Violence of any kind
- Harassment of participants or staff
- Excessive noise, horseplay or misuse of or reckless behavior on elevators, escalators or stairways
- Disruption of programming and activities
- Use of cameras or other recording devices in private areas, such as restrooms, where privacy is expected
- Inappropriate sexual behavior, including sexual harassment, sexual abuse, and intimate physical/sexual contact. MIPA follows Michigan State University’s policy on Relationship Violence and Sexual Misconduct.
- Any violation of MSU’s Anti-Discrimination Policy.
Students should attend scheduled activities. Advisers and chaperones should create a system to monitor and ensure student participation in scheduled activities.
When outside a MIPA event facility, travel in groups. Your personal safety is our concern. Please note that most MIPA events are open to the public.
Leaving the Event Venue
Youth participants should not leave the MIPA event venue without the permission of their adviser or chaperone.
Events held at the Lansing Center do not include lunch options for students on site. Information on nearby restaurants is provided to attendees. Advisers should discuss lunch expectations with students before arrival to our event.
Procedures for Responding to Behaviors that Violate Policies
A security guard is on duty at MIPA events held at the Lansing Center.
If a participant is involved with an incident that violates MIPA, facility and/or university policy, program staff will speak with everyone involved to gain understanding of what occurred and may contact teacher(s), school officials, parent(s), guardian(s), and/or other emergency contact(s) of the participants responsible for the policy violation and the participants directly affected by the incident. MIPA staff may also connect with the appropriate MSU or facility authorities to determine the best course of action to resolve the situation, including whether the participant(s) responsible for the policy violation must be removed from the program.
Depending on the seriousness of a violation, disciplinary action may include verbal warnings, detention, inability to participate in organized activities/programming and/or dismissal from the program. Participants who develop a pattern or history of violations may be dismissed from the program.
MIPA personnel will immediately remove a participant from our program for any action that endangers the health or safety of the participant, other program participants, MIPA staff or any other person. This includes, but is not limited to, violence of any kind, bullying, harassment and the violation of any MIPA, facility or university rule designed to protect health and safety.
If it has been determined that a participant’s behavior violates university and/or program policies and requires early dismissal from the program, MIPA staff will make contact with the participant’s teacher, chaperone and/or other approved adult contacts to make arrangements for the participant to leave immediately — even if that means an entire school delegation must leave. The program fee will not be refunded.
If a participant is attending the MIPA program as part of a school-sponsored activity (such as participating in school-sponsored student media), a letter to the media adviser or other school officials may follow any disciplinary action.
If it is suspected that a crime may have occurred, program staff will immediately stop investigating, contact MSU Police and/or police in the local jurisdiction, and follow the lead of police investigators. Should police or emergency response professionals need to make contact with a participant, program staff will make every reasonable attempt to notify the appropriate teacher(s), parent(s), guardian(s), and/or other emergency contact(s) as immediately as possible.
If an allegation of inappropriate conduct including but not limited to abuse, neglect, assault, harassment, sexual assault, sexual abuse, sexual harassment, child pornography, furnishing alcohol, drugs, and/or sexual materials to a minor, and violations of the University’s anti-discrimination policy is made against an adult participating in a youth program, including program staff/volunteers, the accused adult will be removed from any further participation in MSU youth programs and activities covered by the MSU Operational Requirements for Conducting University Youth Programs until such allegation has been satisfactorily resolved. Adults may not retaliate against minors, families, parents, guardians, and staff/volunteers who report allegations of inappropriate conduct.
MIPA strives to provide a safe and welcoming environment for all participants, staff and guests, who should be able to work, learn and live in an environment free of harassment. MIPA follows Michigan State University’s Anti-Discrimination Policy.
The University Anti-Discrimination Policy (ADP) states expectations for institutional and individual conduct. A detailed description of the ADP can be found at https://hr.msu.edu/policies-procedures/university-wide/ADP_policy.html.
The ADP User’s Manual provides further discussion of the definitions of behaviors prohibited by the ADP as well as the relationship between the First Amendment and complaints of harassment/discrimination; the ADP User’s Manual can be found at https://oie.msu.edu/_assets/documents/adp-users-manual—updated-15.07.24.pdf.
Protocol for addressing bias incidents, acts of prohibited discrimination/harassment and hate crimes can be found at https://oie.msu.edu/_assets/documents/bias-incident-reporting-protocols-17.08.01.pdf.
Be Aware: Journalists Are Working Here!
Please be aware that participants may be interviewed, photographed or videotaped for class assignments and/or as part of coverage of MIPA activities by our staff for promotional materials. The resulting work may be published for educational purposes and to promote MIPA and MSU activities. Cameras and other recording devices may not be used in private areas such as restrooms where privacy is expected.
Lost or Stolen Items
We will not be held responsible for lost or stolen items, such as cameras, cellphones, iPods, computers, etc. Please make sure you have adequate insurance coverage and that you keep valuables in your possession at all times. If you lose an item, you may contact the following for information on lost and found items:
- MIPA office: 517-353-6761
- Lansing Center: 517-483-7400
- MSU Union: 517-355-3464