MIPA operates a web-based submission system to allow you to enter most of our contests by submitting electronic files. The system runs on the Submittable platform. Please pay close attention to contest rules and descriptions, which provide information about required file formats and other submission guidelines.

ACCEPTABLE FILE FORMATS

Please review the instructions for each contest area about acceptable file formats of entry materials. Some categories require only a URL to the entry material while others require you to upload a specific file type (such as .PDF or .JPG). Contest entries published on the web cannot be behind a password and must be set to public view so that they can be accessed on judging day. Entries that do not meet the category requirements will be disqualified.  Entries that cannot be accessed on judging day will be disqualified — this means that if your website or the third-party file sharing service you use goes down on judging day, we cannot judge your entries.

Writing Categories

Submit either a URL to the content on your website or a PDF showing the entry as it appears in print. Clearly indicate the headline of the entry material so that judges can find it on a page that may have multiple items.

Videos

Videos should be hosted on your own website or by a video file sharing service such as YouTube, Vimeo, etc. Be sure that you do not put these videos behind a password, and that these videos are set to public (NOT private) so that judges can view them. Entries that cannot be accessed on judging day will be disqualified. Choose a video hosting service with a high standard of reliability. If your hosting service goes offline on judging day, your videos may not be included in the contest.

Web-based Content

In most cases, you can submit a link to entries that are published on the web. In some cases, you may also be required to submit a supplementary file (such as a JPG for photos). Double-check to ensure any URLs work and that your content is not blocked behind a password. Entries that cannot be accessed on judging day will be disqualified.

News Page Design

All news design entries must be submitted as PDF documents. FOR SPREADS (a spread is two facing pages) where your design crosses the gutter (flows across both pages), save your PDF as a spread, creating a single horizontal page out of two vertical pages. (See below for step-by-step instructions on how to do this with Adobe InDesign.) Otherwise, the judges may not see both pages of your spread together and will not get the full impact of your design.

Yearbook Visual Categories

Submit a PDF or image file (JPG or PNG) of the page(s). FOR SPREADS (a spread is two facing pages), save your entry as a spread, creating a single horizontal page out of two vertical pages. Otherwise, the judges may not see both pages of your spread together and will not get the full impact of your design. See below for instructions on how to do this. Contiguous pages should be submitted in a single PDF file.

Art & Photos

For most art and photo categories, submit the photo or artwork (see category description for file format) AND the page on which the entry was published in print or a working URL to the web page on which the entry was published (if it appeared on a news website).

CONTEST DEADLINE

Entries must be submitted by the contest deadline. Late entries will not be accepted.

You may pay contest fees before or after submitting entries – as long as payment is made by the submission deadline. Checks or purchase orders should be postmarked by this date. Credit card payments should be completed by this date. Plan ahead!

PAYING ENTRY FEES

There are several options for paying contest entries.

Pay as you submit each entry:

  • You may pay entry fees as you submit each entry within the contest system. Just choose the category labeled “pay now” and you will be asked to enter payment information each time you submit a entry.

To request an invoice so that you can make one single payment for all of your contest entries:

  • You may make one single payment for all of your contest entries. Submit your entry into the categories with the “pay by invoice” label. Tally all of your entries in the contest system and use the contest payment form at https://mipamsu.org/submit. Make check or purchase order payable to MIPA. Please provide an itemized list of all of the entry fees you are paying.

Checks or purchase orders should be postmarked by the submission deadline. Credit card payments should be completed by this date. If your school is slow to process checks or purchase orders, plan ahead. You can always pay fees before you submit your entries as long as you know how many entries you plan to submit in each category.

SUBMITTING ENTRIES

  1. Go to https://mipamsu.org/submit. Follow the instructions to submit your entries.
  2. Select the appropriate category for your entry. You will be taken to the Submittable system.
  3. FIRST-TIMER USERS: The adviser will be prompted to create an account in the submission system (accounts carry over from year to year) before uploading your first contest entry. ALL INDIVIDUAL CATEGORY CONTEST ENTRIES MUST BE SUBMITTED FROM AN ACCOUNT USING THE ADVISER’S NAME! That’s how both you and MIPA can track all of your entries. Do not allow students to create their own accounts for individual contest and Spartan entries!
    RETURNING USERS: Log in to access your account.
  4. Fill out the entry form as directed. You must complete a separate entry form for each contest entry.

VIEWING YOUR SUBMISSIONS AND TALLYING YOUR ENTRIES

If your school takes extra time to process payments, you may wish to pay contest fees early before you submit any entries to the system. That’s the best way to ensure your entries meet the deadline and are accepted into the contest!

You can view your submissions at any time in the contest system.

  1. Go to http://mipamsu.submittable.com to access the Submittable platform.
  2. Log in.
  3. From the menu at the top of the page, under your user name select Submissions. A sortable list of all of your submissions will appear.
  4. From this page, you can sort your entries. You also can WITHDRAW or request to EDIT any entries that were submitted by mistake or that you decide not to enter. MIPA must approve requests to edit before you will be allowed to make edits. If you are working close to the contest deadline, you may wish to withdraw and resubmit an entry rather than waiting for permission to edit it.

After you reviewing your entries, count the number of entries in each category and mark those numbers on the appropriate summary sheet. Use the summary sheet to prepare and submit payment.

Summary sheets for the Video and Digital Media contests may be submitted by mail, if paying by check or purchase order, or online if paying by credit card.

Summary sheets for the Newspaper and Yearbook contests must be submitted by mail (with your mail-in entries), even if making payment online.

HOW TO CAPTURE A TRUE SPREAD TO BEST SHOWCASE DESIGN ENTRIES

A copy of a true spread, where two adjacent pages work as a single design unit.

Here’s an example of a spread shown as a single unit, with the pages side by side. The judges are able to view both pages together.


In this example, the two pages of a spread are not shown working together, side by side.

Here’s an example of a two-page spread where the pages are not shown shown side-by-side. It’s hard for the judge to evaluate the overall design.

For design categories, it may be beneficial to save your entry as a true spread — two facing pages that work as a single unit — so that the judges get the full impact of your design. By default, most software used to create news and yearbook pages create a PDF document that only allows our judges to see one page at a time, rather than being able to view both pages together. Here’s how to go about creating a true spread for our judges …

Adobe InDesign & Jostens Monarch users

Adobe InDesign allows you to create a PDF document that combines a two-page spread into a single page for ideal viewing on screen.

  1. Open your InDesign file.
  2. In Document Setup (under the File menu) make sure that “Facing Pages” is selected.
  3. Under the File menu, select Export.
  4. Name your file and select a location to save it.
  5. In the Export Adobe PDF screen that opens, select the page range of the pages you want to include in your PDF file and select “Spreads” in the Export As setting (right under the page range).
  6. Click Export to create your PDF.
  7. If you open your PDF, you’ll notice that the two-page spread is treated like a single page.

Users of online software platforms

Each of the major yearbook publishing companies has its own proprietary web-based software. Consult with your yearbook representative, who may have updated information on how to accomplish this task. Unlike InDesign, we’ve found most of these platforms do not allow you to easily save a two-page spread as a single-page PDF (which makes sense, since that’s not a format needed to publish a yearbook). So, the easiest way to capture a true spread is likely to do a screen capture. If you do a screen capture, we recommend you upload both the screen capture AND PDF files. Screen captures can result in low resolution images that may not showcase your entry to its full potential (particularly with older computers that may not have high-resolution displays.)

For Mac users:

  1. Open your pages in your publisher’s online software system.
  2. View your spread pages so that they are side by side.
  3. Make your pages as large as you possibly can on your computer screen. Hide toolbars, sidebars, status, bars, etc., in your Internet browser, allowing you to maximize the space you have.
  4. Hide all guides in your document.
  5. Hold Shift+Command+4 to begin your screen capture. Your cursor likely will change to a precision pointer (that looks like a plus sign).
  6. Click and drag your cursor around the area on your screen that you want to capture.
  7. By default, Macs save screen captures to the desktop as a PNG file.
  8. You can open your image file in your favorite image editing software to crop it, if needed.
  9. Upload the screen capture AND a PDF of your pages (if available) to the contest system.

For PC users:

  1. Open your pages in your publisher’s online software system.
  2. View your spread pages so that they are side by side.
  3. Make your pages as large as you possibly can on your computer screen. Hide toolbars, sidebars, status, bars, etc., in your Internet browser, allowing you to maximize the space you have.
  4. Hide all guides in your document.
  5. Your keyboard’s Print Screen key (often shortened to “PrtScn”) will copy your current screen as a PNG to your clipboard. (If you’re on a laptop, you might need to press Fn + Print Screen.) Pressing Alt + Print Screen will copy only the currently selected window.
  6. You can then paste your screen into image editing software like Paint. Perform any edits and save it.
  7. Your installation of Windows could vary slightly, so consult your IT department or search for online help guides based on your version. It is possible to have screenshots save automatically to a Dropbox folder, to OneDrive or to another designated folder. Windows 8 and newer allows users to press the Windows Key + Print Screen to save a full-screen screenshot to the Screenshots folder in your picture directory.
  8. Upload the screen capture AND a PDF of your pages (if available) to the contest system.

For Chromebook users:

  1. Open your pages in your publisher’s online software system.
  2. View your spread pages so that they are side by side.
  3. Make your pages as large as you possibly can on your computer screen. Hide toolbars, sidebars, status, bars, etc., in your Internet browser, allowing you to maximize the space you have.
  4. Hide all guides in your document.
  5. Follow the steps here.
  6. Upload the screen capture AND a PDF of your pages (if available) to the contest system.

HOW TO COMBINE MULTIPLE PDF FILES INTO A SINGLE FILE

Adobe Acrobat (not Reader) and Apple Preview easily let you combine multiple PDF files into a single file. If you’re not sure how, check the Help guide for the software. Here are instructions for Acrobat DC.

Various online services will also let you upload files to combine them into PDFs for you. Find them with a quick Web search. Most work the same – but some limit the size of the files you can upload to merge. Many of these services are supported in part by ads on their sites — and some of those ads are designed to trick users by looking like buttons you need to use the tool. So, please use caution. Here is one you might try: